Event Subscriptions

The Event Subscriptions screen lets you determine which notifications are active but optional and which are active and mandatory. After making these decisions, employees can set up which optional event subscription notifications they receive and how they want to receive them. Mandatory event subscriptions apply to all employees who meet the criteria of the event. For example, if you have a mandatory event subscription that alerts employees when a self-scheduling period opens, the notification goes only to the employees affected by the self-scheduling window, not to everybody. In addition, mandatory event subscriptions do not require employees to intentionally subscribe to them; they are automatic.

Event subscriptions let certain employees know about employee, supervisory, or managerial circumstances. Some event subscriptions only generate a message if a process is successful or if it fails, such as when the scheduling process is run. Other subscriptions generate a message whenever there is an occurrence, such as when the self-scheduling window is open.

Information about Supervisor Assignments

Supervisors and managers receive notifications about their employees through one of two methods: Supervisor Assignment or employee data access.

• Supervisor Assignment

  In most cases, supervisors and managers require a Supervisor Assignment with an Approver role to receive notifications about their employees.

• Employee Data Access

  The following list of notifications do not require a Supervisor Assignment. Instead, they require employee data access through a role, such as the TA Supervisor (Approver) role.

  • ClassCanclPrereq (Class Canceled - Missing Course Prerequisites)

  • WithdrawPrereq (Class Enrollee Withdraws - Missing Course Prerequisites)

  • PrereqsChanged (Prerequisites Changed - Missing Course Prerequisites)

  • MissingPrereqs (Employee Class - Missing Course Prerequisites)

  • EmpRecUnavailReq (Employee Recurring Unavailability Request Submitted)

  • EmpUnavailReq (Employee Unavailability Request Submitted)

  • EmpAdjReq (Employee Adjustment Request Submitted)

  • EmpCalReq (Employee Calendar Request Submitted)

  • EmpClkReq (Employee Clocking Request Submitted)

  • EmpEdReq (Employee Education Request Submitted)

  • RequestToWorkReq (Employee Request To Work Submitted)

  • EmpDedReq (Employee Deduction Request Submitted)

  • EnrollReqSubmit (Class Enrollment Request Submitted)

Setting preferences for event subscriptions

To set preferences for event subscriptions, complete the following steps.

1. Navigate to Preferences > System Preferences > Event Subscriptions.

2. Expand a card and select the methods that are active and those you consider mandatory.

   Or you can leave both options cleared if you do not use a certain event subscription.

   Note that some event subscriptions have jobs in their descriptions (such as Manager or Supervisor) and will only be sent to employees with the corresponding authorization roles.

   • Active: Enables the event subscription

     These event subscriptions are live but are optional to subscribe to.

   • Mandatory: These notifications are required and will be sent to all affected employees.

3. Click Save.

Event subscription types

Related topics

Event Subscriptions (My Preferences)

Notification Method (My Preferences)

Notification Method (System Preferences)