Shift Breaks

To use the Break Attestation feature, employees must have the Employee Shift Break policy assigned to a replicated Time and Attendance authorization role. By default, three standard roles include the policy: TA Administrator, TA Supervisor (Approver), and TA Employee.

The corresponding Break Attestation reports are also controlled by the standard (or equivalent replicated) authorization roles.

• Break Attestation: TA Administrator

• Historical - Break Attestation: TA Administrator

• Supervisor Break Attestation: TA Administrator and TA Supervisor (Approver)

You need to enable the Shift Attestation feature and set up the maximum length that employees can enter for their breaks.

1. Navigate to Configuration > System > Application > search for and open the code TA > Indicators tab > expand the System card.

2. In the System Standard 17 field, select an option.

   • N - The Break Attestation feature is not enabled.

   • R - The Break Attestation feature is enabled and an answer is required.

   • Y - The Break Attestation feature is enabled and an answer is not required.

   Note  

   The indicator setting needs to be set to R or Y to use Break Attestation when clocking using Quick Badge, a time clock, or the symplr Workforce app.

3. Click the Parameters tab.

4. In the System Standard Integer 2 field, enter the maximum number of minutes that employees can enter when adding their shift breaks.

   The maximum number of minutes you can enter is 60.

5. Click Save.

These steps focus only on the Break Attestation feature when using Quick Badge and are used only when clocking out with your final clocking of your shift. For more information and additional instructions about using Quick Badge, see Quick Badge Section.

To enter shift breaks using Quick Badge, complete the following steps.

1. Navigate to Quick Badge.

   Alternatively, select the Quick Badge Only option from the sign-in screen.

2. If your shift is over and this is your final clocking for the shift, select Yes for the first question.

   If your shift is not over and you are just clocking out for lunch, for example, you would select No for the first question and then the next question will not appear. These steps do not apply if you selected No.

3. Answer the question about how many non-meal breaks you were entitled to during the shift.

   Remember that these are non-meal breaks. Do not include lunch or other meal breaks.

4. For each shift break, select whether you received the break.

5. If you answered Yes that you received the shift break, enter the time you started the break and how long, in minutes, the break lasted.

   If you received your break but it was for less time than you were entitled, enter how many minutes you took during the break. Do not enter the full amount of time you were entitled to unless you actually took that full break time.

   The maximum number of minutes you can enter is defined by your organization, as explained above in Configuration.

6. If you answered No that you did not receive the shift break, enter the approximate time that you would have taken the break.

   For example, you missed your afternoon break, which you normally take between 14:00 and 15:00. When entering this missed break, you can enter 14:00, 14:30, 15:00, or anything approximate to your usual break time. The exact time is not as important as simply getting the missed break entered.

7. Continue with the remaining Quick Badge fields, as necessary, and click Save when done.

If you did not enter your shift breaks while clocking or if you need to edit an existing shift break that you added previously, you can do so after your shift. However, this can be done only for the current pay period and the final two days of the previous pay period. Also, you cannot add a break for any time in the future.

To enter shift breaks manually, complete the following steps.

1. Navigate to your Employee screen.

2. Under Employee Sections, click Shift Breaks.

3. To add a new shift break, click Add.

   To edit an existing shift break, click the row for the break you need to update.

4. Enter or update the values for the date and start time of the break.

   Even if you did not receive a certain break that you were entitled to, enter the approximate time that you would have taken the break. For example, you missed your afternoon break, which you normally take between 14:00 and 15:00. When entering this missed break, you can enter 14:00, 14:30, 15:00, or anything approximate to your usual break time. The exact time is not as important as simply getting the missed break entered.

5. Select whether you received the break and enter its length (in minutes).

   If you received your break, even if it was for less time than you were entitled, select Yes. Then enter how many minutes you took during the break. The maximum number of minutes you can enter is defined by your organization, as explained above in Configuration.

   If you did not receive your break at all, select No. The minutes are set to 0 and are read-only. Once saved, this will show in your list of breaks as Break Not Received.

   Note that even if you did not receive your break, enter an approximate break start time, as mentioned in the previous step.

6. Click Save.

   If you overlap the time of another existing shift break, a message will let you know so that you can adjust the start time or length to avoid overlaps.