Staffing Distribution

The Staffing Distributions section button opens a screen to define the staffing requirements for the organization unit based on actual patient census and acuity. This information is used by the system to update required staffing levels.

For example, the schedule is initially staffed using the staffing levels set up on the Staffing Template or Core Staffing Template. These staffing levels are based on the projected patient census and acuity. On the current date, the staffing levels may need to be adjusted due to unusually high or unusually low actual patient census and/or acuity.

The actual patient census or patient care hours may be imported from a third party patient classification system (PCS) or the information can be manually entered into the system using the Recalculate Staffing Needs feature.

• When setting up the Staffing Distributions screen, values can be copied from one coverage period to another coverage period within the same acuity or to coverage periods in other acuities.

  Note  

  For more information, see Replicating Coverage Period Values.

• When setting up the Staffing Distributions screens, values can be copied from one acuity level to another.

  Note  

  For more information, see Replicating Acuity Values.

  Note  

  The profiles listed on the Staffing Distribution screen are those that were previously selected on the Profiles section screen.

Depending on the Census Category selected, the appropriate table is displayed to set up the staffing needs. The following Census Category options are available:

Staffing by Lookup	Determines the staffing needs by patient census. A matrix is created for each acuity level to indicate the number of staff needed for each profile for the indicated range of patient census.
Staffing by Ratios	Determines the staffing needs by a formula using the Hours Per Patient Day value and calculating the needs for each acuity level, coverage period and profile.
Staffing by Hours	Determines the staffing needs by downloading patient care hours calculated by a third-party acuity system. The staffing distribution table further divides up the hours by percentage between selected profiles in the organization unit.
Staffing by Profile	Determines the staffing needs by downloading patient care hours calculated by a third-party acuity system. These hours are already distributed to specific profile groups. The staffing distribution table further divides up the hours by percentage between profiles included in the Profile Groups.
Staffing by Weighted Lookup	Determines the staffing needs by a weighted patient census. A matrix is created for each acuity level to indicate the number of staff needed for each profile for the indicated range of weighted patient census.

 

The following additional section options are available in the left pane: General Profiles Priority Dates Priority Days Replicating a Staffing Configuration Record