General

The General screen is where the basic information on this resource is set up. Once this screen is completed, click on the Resource Sharing button to indicate the organization units where this resource is shared.

The Audits tab opens a screen to view an audit trail on additions, edits, and deletions to the open record.

Depending on the page displayed, the following fields may be available: Active Classroom Code Code Description Organization Unit Resource Classification Code Shared Units Available

The following additional section options are available in the left pane: Resource Sharing

Active

Indicates whether this resource record is active and available to be assigned (Yes/No).

Classroom Code

The classroom the resource is assigned to, if applicable.

• If the Shared field is set to Yes, this resource can be used in other classrooms within the authorized organization levels.

• If the Shared field is set to No, this resource is only available within this classroom (for example, a mounted projector and screen).

Code

An alphanumeric short name or abbreviation to identify the resource.

Description

The label describing the resource.

Organization Unit

Select the appropriate code for this field. The number of organization unit levels available and the organization unit names displayed depend upon the corporate structure.

Resource Classification Code

The classification type, such as equipment, food, or materials, assigned to this resource.

Shared

Indicates if the resource is shared between organization units (Yes/No). For example:

• Refreshments would be a shared resource (Yes). They are available in any classroom, any organization unit.

• A television and VCR could be a shared resource (Yes), but only within the same building. The organization units that can share this resource are selected on the Resource Sharing screen.

• A sink would not be a shared resource (No). If a class requires a sink and running water, the class would need to be scheduled in the specified classroom. The classroom where this sink is located is named in the Classroom Code field.

Units Available

Total number of this resource that are available to assign to classes.