Benefit Balances
The Benefit Balances button opens a screen that displays the employee's earned benefit units. For each benefit category, the screen shows beginning balance, ending balance, year-to-date accruals and reductions.
Click on the expand arrow to the right of the record to open it and view the details. The Beginning Balance, YTD Accrual Value, YTD Submit Value and YTD Reduce Value fields are editable.
Action Buttons
The following Action is available in the left pane when a record is open:
Delete Selected
The Delete button is used to remove one or more records from a screen.
To delete a record, complete the following steps:
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The following topics are available in this chapter |
Accrual Value
The number of benefit units that were earned during the current benefit processing cycle.
Active
Indicates whether this benefit is an active plan for this employee (Yes/No).
Beginning Balance
The number of benefit units the employee had at the beginning of a benefits processing cycle.
This value is before the accrued units are added and/or the reduced units are subtracted for the current benefits processing cycle.
Benefit Category Code
The alphanumeric short name or abbreviation identifying this benefit category.
Employee Code
The unique code identifying the employee.
Ending Balance
The net balance of benefit units after benefit accruals have been added and/or benefit reductions have been taken.
This information is updated by one of the following: Employee Download, Benefit Download, or Complete Pay Period Processing.
Pay Group Instance
A pay period for this pay group, defined by the start and end times of the pay period.
Reduce Value
The number of benefit units that are awarded to the employee and subtracted from the benefit balance.
Eligibility Date
The date the employee meets the eligibility criteria of the benefit plan.
Submit Value
The number of benefit units that were submitted by the employee during the current benefit processing cycle. If the benefit balance is not sufficient for all the submitted value, the Reduce Value may be adjusted.
For example, if an employee submits 8 PTO hours, but only has a balance of 5 PTO hours, based on the time and attendance processing rules the employee may only be eligible to be awarded 5 hours of PTO.
YTD Accrual Value
The number of benefit units accrued for the calendar year. This field is updated by the Complete Pay Period processing.
YTD Submit Value
The number of benefit units requested by the employee for the calendar year. This field is updated by the Complete Pay Period processing.
YTD Reduce Value
The number of benefit units awarded to the employee for the calendar year. This field is updated by the Complete Pay Period processing.