Adding an Announcement

Announcements appear on the Announcements card of the Home page for employees in designated organization units.

Announcements also appear on Series 1100/1200 Badge Readers and Series 5000 Time Clocks; however, hyperlink formatting and images do not appear.

• Series 5000 Time Clocks: Only announcements configured at the at the root-level organization unit appear.

• EIS Series 1100/1200: Only announcements configured at the trunk-level organization unit or higher (for example, Facility) appear.

To add an announcement, complete the following steps:

1. Navigate to Actions > General > Announcements.

2. In the Announcements Actions area, click Add.

   The Organization Unit Search screen opens.

3. Enter criteria to search for an organization unit record, and click Search.

   Employees will receive the announcement if the selected organization unit is in their Home Labor Distribution.

4. In the search results, click the box next to each organization unit that should receive the message.

5. In the Add Announcement Steps area, click Next.

6. Configure the message you want to send.

   1. Select the level of Importance.

      An icon will appear with the announcement to identify High or Low importance.

   2. Optional. Add a Subject to identify the announcement. Recipients will not see this value.

   3. Using the formatting controls, create your message in the Body field. Formatting counts toward the maximum characters allowed in this field.

   4. Configure the time frame when the announcement is broadcast.

      • Enter an Effective Date and Effective Time to indicate when the announcement should first appear.

      • Optional. Enter an Expiration Date and Expiration Time to indicate when the announcement no longer appears.

        If you don't configure an expiration, the announcement will display indefinitely.

7. In the Add Announcement Steps area, click Finish.

Depending on the page displayed, the following fields may be available. Click on the link to navigate to the description. Body Created By Effective Date Effective Time Expiration Date Expiration Time Importance Subject

Body

The free-form text message of the announcement, which is visible to the employees in the selected organization units.

Created By

The user who created the announcement. This field automatically fills with the name of the current user, but can be modified.

Effective Date

The date this announcement should become effective and visible to employees in the Announcement section of the Home page.

Effective Time

The time of day on the effective date this announcement should become visible to employees in the Announcement section of the Home page.

Expiration Date

The date this announcement is no longer effective and visible to employees in the Announcement section of the Home page.

Expiration Time

The time of day on the expiration date this announcement should expire and no longer be visible to employees in the Announcement section of the Home page.

Importance

The level of importance of this announcement, such as Low, Normal, or High.

Subject

The subject title identifying this announcement.